How to Send Emails to Multiple Recipients?

Boost Inbox Logo Maria Oscar
June 28, 2024
sending  mail many people at once

It's usual practice to send emails to several recipients in both personal and business contexts. Understanding the best practices for mass emailing will help you save time and increase the effectiveness of your communication, whether you're sending out newsletters, invitations, or updates. This blog post will answer "How to Send Emails to Multiple Recipients?" in an effective manner and go over important factors to make sure your messages are understood.

Why Send Emails to Multiple Recipients Individually

Instead of sending a single bulk email to several recipients, you may want to send emails to each recipient individually for several reasons. Customization is a significant element. Sending personalized emails allows you to customize the content for each recipient, adding a more engaging and personal touch to the communication. Since recipients of individual emails cannot see one another's email addresses, they also contribute to privacy preservation. This is especially crucial when handling sensitive data or sizable mailing lists.

When to Send Emails to Multiple Recipients Separately

Knowing when to send emails to multiple recipients separately can enhance your communication strategy. Use this approach when:

sending mail

Personalization is Key: If the email content needs to be customized for every recipient, such as personal invites or sales pitches.

Privacy is a Concern: Making sure receivers cannot view each other's personal information is necessary when you wish to keep email addresses private.

Engagement is Crucial: Personalized emails are more successful at engaging your audience because they often have better open and response rates.

What to Do Before You Send Emails to Multiple Recipients

Make sure you're ready before learning how to send emails to several recipients.

mail box

Organize Your Contacts: Make sure the segments on your mailing list are acceptable and up to date. To simplify your correspondence, classify your contacts as clients, coworkers, or event participants.

Craft a Compelling Subject Line: The first thing recipients see is the subject line. For a higher open rate, make it interesting and pertinent.

Personalize the Message: To give each email a distinct vibe, use placeholders for names and other personal information.

Proofread: To keep your writing professional, proofread twice for spelling and grammar mistakes.

Test the Email: Test the email by sending it to a colleague or yourself to make sure everything shows up as it should.

How to Send Emails to Multiple Recipients

sending mail from laptop

Using Email Clients


BCC Method: Add recipients to the BCC (Blind Carbon Copy) field when creating a new email. They can't see each other's email addresses because of this. In the "To" field, enter your email address.

Mail Merge Add-ons: Send customized emails to several recipients by utilizing add-ons like Yet Another Mail Merge. Tracking and customization are possible with this tool.


BCC Method: Use the BCC feature, much like in Gmail, to send emails to several recipients while keeping their addresses private.

Mail Merge Feature: Send personalized emails by combining Microsoft Word with Outlook's built-in mail merging feature.

Using Email Marketing Platforms

Mailchimp: To personalize each email, create a campaign, add your contact list, and apply merge tags.

Constant Contact: This software is similar to Mailchimp in that it lets you manage lists, track interaction, and send personalized emails to several recipients.

Sendinblue: provides sophisticated possibilities for segmentation and personalization, which facilitates the targeting of particular groups within your contact list.

Using CRM Systems

HubSpot: provides sophisticated possibilities for segmentation and personalization, which facilitates the targeting of particular groups within your contact list.

Salesforce: Send personalized emails to several recipients by utilizing CRM data and Salesforce's email features.

Best Automation Tools for Sending Emails

Using automation technologies can greatly improve your ability to efficiently send emails to several recipients. Here are a few excellent choices:

Mailchimp: Mailchimp is well-known for its extensive features and easy-to-use interface. It lets you personalize messages, automate email campaigns, and track results.

Constant Contact: provides easy automation options, a large selection of templates, and thorough statistics to maximize the effectiveness of your email marketing campaigns.

Sendinblue: offers sophisticated automation workflows that let you send emails in response to user actions and other parameters.

ActiveCampaign: combines machine learning, automation, and CRM with email marketing to send timely, highly tailored communications.

GetResponse: offers conversion funnels, automation, and email marketing to assist you in creating extensive campaigns.


Gaining expertise in "How to Send Emails to Multiple Recipients?" will improve your communication approach. The secret to optimizing efficiency and impact is to customize, organize, and automate your process—whether you're using email clients, marketing platforms, or CRM systems.

You can make sure your emails are efficient and businesslike by knowing when to send them individually and organizing your contacts and content. Investigate various platforms without hesitation to determine which best meets your requirements. Try Boost Inbox Blog to learn more effective tips.

What to read next

Yes, Boost Inbox is designed to cater to businesses of all sizes and industries.

Absolutely! Boost Inbox is compatible with most major email service providers.

The warmup process duration may vary depending on your email volume, but it typically ranges from a few days to a couple of weeks.

Yes, Boost Inbox offers dedicated customer support to assist you throughout the warmup process.

While it's possible, it's best to start the warmup process from the beginning with Boost Inbox for optimal results.