If you are a business owner, entrepreneur, freelancer, or professional, you know how important it is to have a professional and credible online presence. Your email address is an essential component of your online presence since it allows you to interact with your customers, clients, partners, and prospects.
However, if you are still using a generic email address from a free email service provider, such as Gmail, Yahoo, or Hotmail, you are missing out on a great opportunity to showcase your brand and stand out from the crowd.
A generic email address not only looks unprofessional and impersonal, but also makes you vulnerable to spam, phishing, and hacking.
That is why you need a personal email domain for your brand, which is a personalized email address with your own domain name, such as firstname.lastname@example.org, rather than a third-party domain name, such as email@example.com.
A personal email domain not only looks professional and genuine, but it also boosts your brand's identity and reputation, improves email deliverability and security, and provides you more control and flexibility over your email accounts and settings.
In this blog, we will show you how to get a personal email domain for your brand in 8 easy steps
What Is a Personal Email Domain?
A personal email domain is a unique email address that uses your domain name, such as firstname.lastname@example.org, rather than a third-party domain name, like email@example.com.
A domain name is a unique and memorable name that identifies your website on the internet, such as yourbrand.com.
A personal email domain consists of two parts: a username and a domain name, separated by a @ symbol. The username is the component that appears before the @ symbol, and it may be whatever you choose, including your name, nickname, initials, or business name.
The domain name is the section after the @ symbol and should be the same as your website's domain name, such as yourbrand.com.
For example, if your website domain name is yourbrand.com, and you want to create a personal email domain for yourself, you can choose a username such as yourname, and your personal email domain will be firstname.lastname@example.org.
Why Do You Need a Custom Email Domain?
A custom email domain has many benefits and advantages over a generic email address, such as:
Professionalism and credibility:
A custom email domain shows that you take your brand and business seriously and professionally and that you have made an investment in your online visibility and reputation.
It also indicates you are trustworthy, dependable, and concerned about your consumers and clients. A generic email address, on the other hand, might make you appear incompetent and unprofessional, harming your brand image and reliability.
Brand identity and awareness:
A custom email domain assists you in developing and promoting your brand identification and awareness by including your brand name and logo in every email you send and receive.
It also helps you create a consistent and cohesive brand image across all of your online platforms and channels, including your website, social media, and email marketing.
A generic email address, on the other hand, might make you appear bland and forgettable, reducing your brand identification and recognition.
Email deliverability and security:
A custom email domain boosts email deliverability and security by decreasing the likelihood of your communications being flagged as spam, phishing, or hacking by email service providers and receivers.
It also assists you in protecting your email privacy and data by providing you greater control and ownership over your email accounts and settings.
A generic email address, on the other hand, might expose you to spam, phishing, and hackers, compromising your email privacy and data.
Control and flexibility:
A custom email domain provides you with more control and versatility over your email accounts and settings by allowing you to establish and manage several email accounts for various purposes and responsibilities, such as email@example.com, firstname.lastname@example.org, or email@example.com.
It also lets you modify and personalize your email settings, including your signature, autoresponder, and filters.
A generic email address, on the other hand, provides you less control and freedom over your email accounts and settings, thereby limiting your email options and capabilities.
How to Get a Personal Email Domain in 8 Steps
Now that you know what a personal email domain is and why you need it, let's see how you can get one for your brand in 8 easy steps.
1. Choose a Domain Name
The first step to get a personal email domain is to choose a domain name for your website and email address. Your domain name should be:
Unique and memorable:
Your domain name should be distinctive catchy, and easy to remember and spell. It should also be relevant and meaningful to your brand and business, and reflect your brand personality and voice.
Short and simple:
Your domain name should be as short and simple as possible, and avoid any unnecessary words, numbers, hyphens, or symbols. It should also be easy to pronounce and type, and avoid any confusion or ambiguity with other domain names or words.
Available and affordable:
Your domain name should be available and affordable to register and renew, and not infringe on any trademarks or copyrights of other brands or businesses.
To choose a domain name, you can use online tools such as Domain Name Generator or NameMesh, which can help you to generate and check domain name ideas based on your keywords, preferences, and budget.
For example, if your brand name is Your Brand, and you want to create a personal email domain for yourself, you can use these tools to generate and check domain name ideas such as:
2. Check Domain Availability
The next step to getting a personal email domain is checking the availability of your desired domain name and figuring out whether it is already registered or claimed by someone else. You may use online tools like Whois Lookup or Domain Checker to check the availability and registration information for any domain name.
For example, if you want to check the availability of yourbrand.com, you can use these tools to see if it is available or taken, who owns it, when it was registered, and when it expires.
If your chosen domain name is available, you can proceed to the next step and register it. If your chosen domain name is taken, you can either try to buy it from the current owner, or choose a different domain name or extension.
3. Register Your Domain
The third step to get a personal email domain is to register your chosen domain name, and secure your ownership and rights to use it. You can use online services such as Namecheap or GoDaddy , which are domain name registrars that can help you to register and manage your domain name.
To register your domain name, you need to:
a)Choose a domain name registrar:
You need to choose a domain name registrar that offers the best price, service, and features for your domain name. You can compare and review different domain name registrars online, and see their ratings, reviews, and feedback from other customers.
b)Create an account:
You need to create an account with your chosen domain name registrar and provide your personal and contact information, such as your name, email, phone, and address.
You also need to create a username and password and agree to the terms and conditions of the service.
c)Choose a domain name and extension:
You need to choose a domain name and extension that are available and suitable for your brand and business and add them to your cart.
You can also choose to add other services or features, such as domain privacy, email hosting, or website builder, depending on your needs and budget.
b)Choose a payment method and duration:
You need to choose a payment method and duration for your domain name registration and pay the required fees. You can choose to pay by credit card, PayPal, or other methods, and choose to register your domain name for one year or more, depending on your preferences and plans.
d)Confirm and complete your registration:
You need to confirm and complete your domain name registration, and receive a confirmation email and receipt from your domain name registrar. You also need to verify your email address and contact information and activate your domain name.
4. Choose an Email Hosting Provider
The fourth step in getting a personal email domain is to select an email hosting service. An email hosting provider is a service that allows you to establish and administer email accounts under your domain.
Sign up for an email hosting package that meets your needs and budget, and then supply the provider with your domain name.
Some of the most popular email hosting providers are:
Google Workspace, Microsoft 365, Zoho Mail
5. Set Up Email Accounts
The fifth step to getting a personal email domain is to create email accounts through your email hosting provider. Depending on your email hosting package and company requirements, you may establish as many email accounts as you need.
For example, you can set up email accounts for various reasons, such as firstname.lastname@example.org, email@example.com, firstname.lastname@example.org, etc.
To set up email accounts, follow the steps outlined by your email hosting provider. For each email account, you will need to enter information such as your name, password, and recovery options.
You will also need to verify your domain ownership, which is normally accomplished by entering some information into your domain name settings.
6. Configure Email Settings
The sixth step in getting a personal email domain is to modify your email settings through your email hosting provider. You can set up many features of your email accounts, including your signature, profile image, filters, labels, aliases, forwarding, auto-reply, spam protection, security, and more.
To configure your email settings, go to your email hosting provider's dashboard or control panel and select the email settings option. You can also reach your email hosting provider's help center or support staff for assistance in customizing your email settings.
7. Test and Verify
The seventh step to get a personal email domain is to test and verify your email accounts and your email settings. You can do this by sending and receiving some test emails from and to your email accounts, and checking if everything works as expected.
You can also use some online tools, such as MX Toolbox, Mail Tester, or G Suite Toolbox, to check the health and performance of your email domain and your email delivery.
If you encounter any issues or errors with your email accounts or your email settings, you can troubleshoot them by following the suggestions provided by your email hosting provider or by contacting their support team.
8. Communicate Your New Email Addresses
The eighth and final step to getting a personal email domain is to communicate your new email addresses to your contacts. You can do this by updating your email addresses on your website, your social media profiles, your business cards, your marketing materials, and any other places where you display your contact information.
You can also send an announcement email to your existing contacts, informing them of your new email addresses and asking them to update their records.
By communicating your new email addresses, you can ensure that your contacts can reach you easily and that you don't miss any important messages or opportunities.
Getting a personal email domain for your brand is a smart and simple way to boost your online presence and reputation. It can help you create a professional and consistent image for your brand, as well as improve your email security and privacy.
To get a personal email domain, you just need to follow these 8 steps:
1. Choose a domain name
2. Check domain availability
3. Register your domain
4. Choose an email hosting provider
5. Set up email accounts
6. Configure email settings
7. Test and verify
8. Communicate your new email addresses
We hope this blog post has helped you understand how to get a personal email domain and how to create a personal email domain for your brand.
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